> ## Documentation Index
> Fetch the complete documentation index at: https://learn.ohs.training/llms.txt
> Use this file to discover all available pages before exploring further.

# Use the workspace assistant

> Ask about training progress, prepare assignments, and invite employees from your OHS.training administrator workspace.

The workspace assistant helps administrators check training progress and prepare routine changes. It can answer questions about people, groups, modules, assignments, completion, attempts, and scores.

<Note>
  Assignments and invitations always open as a review. Nothing changes until you confirm.
</Note>

## Open the assistant

<Steps>
  <Step title="Select Assistant">
    From an administrator workspace, select **Assistant** in the top bar.
  </Step>

  <Step title="Ask or describe">
    Ask a question or describe what you want to prepare.
  </Step>
</Steps>

## Ask about your workspace

Answers use the current workspace. When information isn't available, the assistant says so.

Example questions:

* Who has not completed **Safety onboarding**?
* What training is assigned to **Jordan Lee**?
* Which training modules are **Ready**?
* What was the best score for **Employee handbook**?

## Prepare a training assignment

For example: *Assign Safety Manual to the New hires group.*

<Steps>
  <Step title="Describe the assignment">
    Select people, groups, and modules with natural language or the `@`, `+`, and `!` shortcuts.
  </Step>

  <Step title="The assistant prepares a review">
    The assistant collects your selections and opens a review.
  </Step>

  <Step title="Review the details">
    Check the selected people and modules, the new assignment count, existing assignments, and exclusions.
  </Step>

  <Step title="Confirm or cancel">
    Confirm to create the assignments, or cancel to make changes.
  </Step>
</Steps>

Facts to know:

* Only **Ready** modules can be assigned.
* Groups are expanded to individual employees.
* Administrators and deactivated employees are excluded.
* Existing employee-module assignments are left unchanged.

### Watch the assignment examples

<Frame caption="Prepare an individual training assignment">
  <video controls playsInline preload="metadata" className="w-full aspect-video rounded-xl" src="https://ohs.training/onboarding/ai-assistant-assign.mp4" />
</Frame>

<Frame caption="Create a group, then prepare a group assignment">
  <video controls playsInline preload="metadata" className="w-full aspect-video rounded-xl" src="https://ohs.training/onboarding/ai-assistant-group.mp4" />
</Frame>

## Invite an employee

For example: *Invite Maya Chen as a Warehouse Associate using [maya@example.com](mailto:maya@example.com) and add her to New hires.*

The required details are **First name**, **Last name**, **Work email**, and **Job title**. An existing group is optional. The assistant asks for anything missing, then opens a review. The employee is added and the invitation email is sent only after you confirm. Duplicate employee emails are skipped.

## Shortcuts

Shortcuts are optional.

| Shortcut | Selects            |
| -------- | ------------------ |
| `@`      | A person           |
| `+`      | A group            |
| `!`      | A **Ready** module |

## Current limits

* Available to workspace administrators.
* Uses only the current workspace.
* Conversations do not carry over after you leave the assistant.
* It can prepare training assignments and employee invitations. Use the regular workspace screens for other changes.
* It does not provide legal or compliance advice or guarantees.

## Related articles

* [Assign training](/assignments/assign-training)
* [Add an employee](/people/add-employee)
* [Create and use employee groups](/people/employee-groups)
* [Scores, attempts, and training records](/employee-training/scores-and-records)


## Related topics

- [Add an employee](/people/add-employee.md)
- [Assign training](/assignments/assign-training.md)
- [Administrator quickstart](/getting-started/admin-quickstart.md)
- [OHS.training Help Centre](/index.md)
- [Manage workspace billing](/account/manage-billing.md)